Effective Date: July 21, 2026

Sunflower Wellness & Hydration, LLC ("Sunflower Wellness & Hydration," "we," "our," or "us") is committed to protecting your privacy and maintaining the confidentiality of your personal information and Protected Health Information ("PHI"). This Privacy Policy explains how we collect, use, disclose, and safeguard information obtained through our website, telehealth services, mobile and in-office services, and other interactions with our practice.

This Privacy Policy applies to visitors of our website and patients receiving services from Sunflower Wellness & Hydration.

Our Commitment to Privacy

As a healthcare provider, we comply with applicable federal and Kansas laws governing patient privacy, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA), where applicable, and other laws governing the confidentiality of medical information.

We maintain administrative, technical, and physical safeguards designed to protect your personal information and Protected Health Information from unauthorized access, use, or disclosure.

Information We Collect

Depending on your interaction with us, we may collect:

Personal Information

• Name

• Date of birth

• Address

• Email address

• Telephone number

• Emergency contact information

Health Information

• Medical history

• Current medications

• Allergies

• Health questionnaires

• Laboratory results

• Treatment history

• Clinical photographs (when authorized)

• Provider notes

• Vital signs

Payment Information

Payments are processed through secure third-party payment processors. We do not store complete credit card information on our servers.

Website Information

When visiting our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Pages visited

• Referral source

• Cookies and analytics information

How We Use Your Information

We may use your information to:

• Provide healthcare services

• Schedule appointments

• Verify your identity

• Communicate regarding appointments

• Respond to inquiries

• Provide telehealth services

• Coordinate patient care

• Process payments

• Maintain medical records

• Improve our services

• Comply with legal and regulatory obligations

• Prevent fraud or unauthorized activity

Protected Health Information (PHI)

Protected Health Information is used only as permitted by applicable law.

We may use or disclose PHI:

• For treatment

• For payment

• For healthcare operations

• When required by law

• To prevent a serious threat to health or safety

• For public health reporting when legally required

• As otherwise permitted or required by applicable law

We do not sell your Protected Health Information.

Telehealth Services

When receiving telehealth services:

• We verify your identity.

• We verify and document your physical location at the time of the encounter.

• We use secure technologies intended to protect the confidentiality of your health information.

• Telehealth services are provided only where permitted by applicable law and provider licensure.

Mobile Medical Services

Sunflower Wellness & Hydration provides concierge medical services at approved locations.

Regardless of where services are provided, we maintain the same standards for:

• Privacy

• Infection prevention

• Medical documentation

• Patient safety

• HIPAA compliance

Reasonable efforts are made to conduct consultations and treatments in private settings that protect patient confidentiality.

SMS Text Messaging

If you choose to receive text messages from us, we may send:

• Appointment reminders

• Scheduling information

• Follow-up communications

• Practice announcements

• Limited marketing communications (only when permitted)

Message frequency varies.

Message and data rates may apply.

You may opt out at any time by replying STOP.

Reply HELP for assistance.

SMS consent is not shared with third parties or affiliates for marketing purposes.

Email Communications

If you provide your email address, we may send:

• Appointment confirmations

• Educational information

• Practice updates

• Promotional communications (when you have opted in)

You may unsubscribe from marketing emails at any time using the unsubscribe link included in the email.

Healthcare-related communications necessary for your care may still be sent.

Cookies and Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyze website traffic

• Enhance user experience

• Measure website performance

You may disable cookies through your browser settings; however, certain website features may not function properly.

Third-Party Service Providers

We may share information with trusted service providers who assist in operating our practice, including:

• Electronic medical record providers

• Scheduling software

• Telehealth platforms

• Payment processors

• Laboratories

• Pharmacies

• Secure cloud storage providers

• Website hosting providers

• HIPAA-compliant business associates

These providers are permitted to use your information only as necessary to perform services on our behalf and are required to safeguard your information as required by applicable law.

Information Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information and Protected Health Information, including:

• Secure electronic medical records

• Password-protected systems

• Access controls

• Encryption where appropriate

• Workforce training

• HIPAA-compliant vendors where applicable

• Minimum necessary access to patient information

While no electronic transmission or storage system can be guaranteed to be completely secure, we continually work to protect your information using industry-standard safeguards.

Your Privacy Rights

Subject to applicable law, you may have the right to:

• Access your medical records

• Request amendments to your records

• Request restrictions on certain disclosures

• Request confidential communications

• Obtain an accounting of certain disclosures

• Receive a copy of our Notice of Privacy Practices

• Revoke certain authorizations previously provided

• File a privacy complaint without fear of retaliation

Requests may be submitted using the contact information below.

Retention of Information

We retain patient records for the time required by applicable federal and Kansas laws and professional record retention requirements.

Children's Privacy

Our website is not intended for children under the age of 13.

We do not knowingly collect personal information from children through our website without appropriate authorization.

External Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time.

Updated versions will be posted on this page with a revised Effective Date.

Contact Us

If you have questions regarding this Privacy Policy or your privacy rights, please contact:

Sunflower Wellness & Hydration, LLC

913-386-3173

admin@sunflowerwellness-hydration.com

https://sunflowerwellness-hydration.com

Notice of Privacy Practices

Sunflower Wellness & Hydration maintains policies and procedures designed to comply with applicable federal and Kansas privacy laws governing Protected Health Information.

Patients may request additional information regarding our privacy practices or their rights by contacting our office using the information provided above.

If you believe your privacy rights have been violated, you may contact our Privacy Officer using the information above or file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. Filing a complaint will not affect the quality of care you receive.

By using our website or receiving services from Sunflower Wellness & Hydration, you acknowledge that you have had the opportunity to review this Privacy Policy.